Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to support our accounting team. This role is essential in ensuring the smooth operation of our office and providing high-level administrative support. The ideal candidate will have excellent proof-reading skills, strong attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment. Experience in a public accounting firm and understanding of its seasonal nature and deadlines is a plus!

Duties:

• Financial Statements, SOC Reports, Engagement Letters, Management Letters, and Governance Letters: Proofing, final proofing, final copies, binding
• Time Sheet Checkoff
• Monthly Expenses: Postage logs expense (end of month) – Cleveland, Sandusky and Sheffield
• Monthly Billing: 1st of the month, 10th of the month (print and post monthly invoices) and print ARs, BARC Report
• Administrative – Miscellaneous: Reception – Answer phones (morning and lunch), mail, scan brokerage statements, unload dishwasher 2 to 3 days per week
• 1099s: Type and process Forms 1096/1099
• Electronic Filing: 1099/1096, W-2
• New Client Acceptance Forms: Assign numbers, put new clients in Practice and iChannel, scan approved new client form to iChannel, put contact info and email addresses in CCH ProSystem fx Practice Management* from new client form.
• Provide comprehensive administrative support to the assurance services department
• Handle data entry tasks with precision and maintain accurate records
• Perform clerical duties such as filing, organizing documents, and maintaining an orderly office environment

 Experience:

• Proven experience in an administrative role or similar capacity (CPA firm a plus!)
• Strong organizational skills with the ability to prioritize tasks effectively
• Proficiency in Excel and Microsoft Suite necessary
• Excellent customer service skills with a friendly demeanor
• Impeccable proofreading skills
• Knowledge of phone systems and basic clerical procedures is beneficial
• CCH Practice Management: 1 year (Preferred)

This position requires a dedicated individual who thrives in a collaborative environment and is committed to supporting the team while contributing to the overall success of Barnes Wendling CPAs.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8-hour shift

Ability to Relocate:

• Cleveland, OH 44115: Relocate before starting work (Required)

Work Location:

• In person

Ability to Commute:

• Cleveland, OH 44115 (Required)

Click here to apply for this position.

Barnes Wendling CPAs is a well-respected public accounting firm and Top Workplace for 2024 by cleveland.com and The Plain Dealer and a 14-time winner of NorthCoast 99. We have been serving closely held businesses and not-for-profit organizations since 1946 with three offices in Northern Ohio dedicated to building and maintaining our client’s net worth.  We value our team, clients, and community. We offer our employees unlimited growth opportunities and challenging work while promoting these values in a professional, family-friendly atmosphere. We treat our employees with respect, honesty, and fairness, providing them with the flexibility to balance work and family responsibilities.

If you are looking for an opportunity to grow with a CPA firm where you can make a difference, you can be supported in your professional growth and recognized by your contributions, please submit your resume with salary requirements.

In-Office, Hybrid or Remote opportunities available.  Full-time, Part-time, or Seasonal opportunities available.